Documentation prior to inspection (post-16 sector)

8 August 2024

Post-16 Sector

Initial Contact Form (ICF)
Information on actions in response to previous inspection recommendations
Self-evaluation Report (SAR) in Word format – for ALC this should be for the partnership.
Quality Improvement Plan (QIP) – for ALC this should be for the partnership
Safeguarding policy
Prevent policy
Completed Safeguarding SAR (using the Estyn template available in the VIR)
A list of staff DBS checks (formally CRB) with the check numbers, issue date and level of check completed eg enhanced with barring list

Adult Learning in the Community:

An overview of the structure of the partnership showing all the delivery partners.
Relevant management structures within the partnership (roles/responsibilities)
Draft meeting schedule (between Monday afternoon and Thursday morning for inspection team). Please highlight any meetings that are planned to take place through online platforms, and include details of how these can be accessed
Names of quality contacts from major partners
Health and safety briefing regarding any issues that may affect the inspection team
The partnership’s own learner performance data. (The inspection team will use this in accordance with our published guidance about the use of data in ‘What we inspect’)
Course/session timetables for all providers in the partnership for the period of the inspection. We need this information to plan observation timetables and to make sure we observe a fair proportion and variety of provision. We provide a format to help to present the timetables in an accessible form

Further education:

College site locations and maps
A breakdown of learner numbers including by campus, learning area and course
The most recent unverified data on college performance
College strategic and operational plans
Prospectus (or hyperlink to it on the web)
Course and staff timetables (by campus, where multi-site college, including rooms and online delivery where applicable)
Timetable for meetings for each inspection area
SMT structure and responsibilities
Learning area structure and responsibilities
Relevant policy documents and plans
Department Development Plans (as relevant)

Work-based learning apprenticeships:

List of sub-contractors and delivery partners
Sub-contractor/partner contact details and locations
For the lead provider and each sub-contractor, learner numbers in each learning area and level of programme
Strategic and business plans or similar
Schedule of all learner on and off-the-job training activities at the time of the 3 and 5 day inspection activity and their location for the time of the 3 and 5 day activity
Learner observation activity for inspector for the 3 and 5 day activity
Management structure, including responsibilities for each sub-contractor and the lead provider
Unverified data on learner performance for the current contract period
Complete learner timely completion record (TCR1). A meeting schedule with be shared with the provider
Key documents and information specific for each inspection area that you think will be beneficial to inspectors

Independent Specialist Colleges:

Copy of the college’s most recent improvement plan
Copy of the college’s safeguarding / child protection policy
Copy of the college’s safeguarding self-evaluation report
Analysis of learner progress over the last three years, including details of baseline assessments used
Details of the college’s timetables for the inspection period including any codes and their meanings
Information about staff (names, responsibilities and qualifications, with specific reference to the responsibilities of senior staff to assist with meeting planning)
A list of staff DBS checks with the check numbers, issue date and level of check completed eg enhanced with barring list
Information about actions to address recommendations from previous reports
Directions and map/plan, if necessary, of various locations